Oxford – Effective Contract Preparatio

Why Attend

The overall aim of this course is to provide participants with the knowledge, concepts and skills needed to perform all the tasks required in the pre-award phase of a contract. The course covers different contract types as well as the various contracting methods including bidding, competitive proposals and sole sourcing.

Participants in this interactive course will learn all the processes and activities required for the contract preparation stage and use them as enablers to develop an effective and comprehensive contract.

Course Methodology

This course relies on the use of individual and group exercises aimed at helping participants learn all key contract Management activities. The course also features the use of a number of case studies, presentations and role plays by participants followed by plenary discussions. In addition, this course incorporates pre and post testing.

Course Objectives

By the end of the course, participants will be able to:

Outline the basic elements of contracting
Identify the major steps involved in contract preparation procedures including developing an effective scope of work, terms and conditions and sourcing strategy
Recognize different types of contracts and discuss several contracting strategies including pricing
Develop a pre-award negotiation plan in order to reach a win-win outcome
Use evaluation criteria to select the most appropriate contractors for the project

Course Outline

Overview of contracts
- Objectives of contract Management
- Elements of a contract
- Classical contract framework
- Problems in preparing and managing contracts
- Requirements of an offer
- Capacity and genuine assent
- Types of authority
Contract preparation
- Business case
- Acquisition planning
- Contracting methods; bidding, negotiation
- Drafting of scope of work
- Decision analysis worksheet
- Implications of poor scope of work
- Terms and conditions
- Determining sourcing strategy
Contract types and strategies
- One versus several contracts
- Fixed price (lump sum) contracts
  - Firm fixed contracts
  - Economic price adjustment
  - Incentive contracts
- Cost reimbursable (cost plus) contracts
  - Percentage of cost
  - Fixed fee
  - Award fee
  - Incentive fee
- Time and material contracts
- Intellectual properties
- Special forms of contracting
  - Research and development
  - Construction projects
  - Information technology
- Payment terms
- Pricing strategies
- Risk analysis

Negotiation
- Negotiation preparation
- Negotiation objectives
- Negotiation guidelines
- Techniques used in negotiation
Contract award
- Evaluation criteria
- Pre-award meeting
- Recommendation report
- Methods of awarding a contract
- Contract file
- Post award conference
- Contract administration
- Sub-contract administration
- Contract closeout

Effective Contract Preparatio

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Venues

Effective Contract Preparatio

Amsterdam

Month: November-2025

Date: 23 November - 27 November 2025

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